Procurement Officer

Job Description

Two Angels Pharmacy is recruiting suitably qualified candidates to fill the position below:

Job Title: Procurement Officer

Location: Imo
Employment Type: Full-time

Job Purpose

• To source, evaluate, and procure quality pharmaceutical products, raw materials, and related supplies at competitive prices, ensuring compliance with regulatory standards and supporting uninterrupted production and sales operations.

Key Responsibilities
Procurement Planning & Sourcing:

• Develop and execute procurement plans for finished pharmaceuticals, raw materials, excipients, packaging materials, and medical supplies.
• Identify and prequalify reliable suppliers, both local and international, in line with company standards.
• Maintain an updated supplier database, including performance history, certifications, and compliance records.

Supplier Negotiation & Contracting:

• Negotiate pricing, payment terms, and delivery schedules to optimize cost savings without compromising quality.
• Draft and review purchase contracts, ensuring legal and regulatory compliance.
• Establish long-term supplier agreements where beneficial.

Quality & Regulatory Compliance:

• Source only from suppliers compliant with NAFDAC, PCN, GMP, and WHO standards.
• Work closely with the Quality Assurance (QA) and Quality Control (QC) teams to ensure products meet specifications.
• Maintain procurement records for audits and regulatory inspections.

Order Management & Logistics Coordination:

• Raise and process purchase orders promptly to meet operational needs.
• Coordinate with logistics providers for timely delivery and clearance of imported goods.
• Track and expedite orders to prevent stock-outs or production delays.

Inventory Monitoring & Cost Control:

• Monitor inventory levels in collaboration with the warehouse team to avoid overstocking or expiry.
• Implement cost-control measures to maximize procurement efficiency.
• Analyze market trends to anticipate price fluctuations and adjust purchasing strategies accordingly.

Documentation & Reporting:

• Maintain accurate procurement records, contracts, and supplier performance reports.
• Prepare periodic procurement activity reports for management review.
• Ensure all procurement activities are documented in compliance with company policies and audit requirements.

Cross-functional Collaboration:

• Liaise with Production, Sales, QA/QC, and Finance departments to align procurement activities with operational demands.
• Support new product development projects with timely sourcing of trial and production materials.

Performance Indicators (KPIs)

• Procurement cycle time from requisition to delivery.
• Percentage cost savings achieved against budget.
• Supplier on-time delivery rate.
• Percentage of products meeting quality specifications on first inspection.
• Zero incidences of regulatory non-compliance.
• Stock-out incidents were prevented.

Skills & Competencies

• Technical Knowledge: Strong understanding of pharmaceutical products, raw materials, and industry regulations.
• Negotiation Skills: Ability to secure favourable terms while maintaining strong supplier relationships.
• Regulatory Awareness: Familiarity with NAFDAC, PCN, GMP, and import/export regulations.
• Analytical Ability: Skilled in market analysis, cost comparisons, and supplier evaluation.
• IT Skills: Proficient in procurement software, ERP systems, and MS Office Suite.
• Attention to Detail: High accuracy in documentation and quality checks.
• Interpersonal Skills: Strong communication and relationship-building abilities.

Working Conditions:

• Office-based with occasional travel to suppliers, trade fairs, or port facilities.
• May require extended hours during urgent procurement or import clearance processes.

Application Closing Date
31st August, 2025.

How to Apply
Interested and qualified candidates should send their CV to: kadiri.abraham@nalispharma.com using the Job Title as the subject of the email.