Personal Assistant to the Managing Partner

Job Description

Aluko & Oyebode, a top-tier full-service law firm, provides world-class legal services to local and international clients with over 70 lawyers and up to 150 staff members working out of offices in Nigeria commercial centres of Lagos, Abuja, and Port-Harcourt.

Our practice areas encompass the full range of corporate and commercial legal services, including banking and structured finance, dispute resolution, telecommunications, media and technology, intellectual property, energy and natural resources, mergers and acquisitions, capital markets, project finance, real property, taxation, and privatisation. The Firm complements its corporate and commercial legal services with a robust Litigation, Arbitration and Alternative Dispute Resolution (ADR) practice.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Managing Partner

Location: Lagos
Contract Type: Permanent

Job Summary

• The Personal Assistant (PA) to the Managing Partner provides high-level administrative, organisational, and executive support to enable the Managing Partner to function effectively in their leadership role.
• The PA ensures seamless coordination of the Managing Partner’s activities, manages confidential information with discretion, and serves as the primary point of contact between the Managing Partner and internal/external stakeholders.
• The role requires strong business acumen, excellent communication, and exceptional organisational skills to anticipate needs and ensure the Managing Partner’s time and priorities are optimally managed.

Key Responsibilities
Executive & Administrative Support:

• Provide comprehensive support to the Managing Partner in managing schedules, meetings, communications, and travel arrangements.
• Draft, review, and manage correspondence, reports, presentations, and other high-level documents on behalf of the Managing Partner.
• Coordinate Board/partner meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
• Maintain strict confidentiality of sensitive information and ensure professional handling of all matters.

Stakeholder Management:

• Act as the first point of contact for the Managing Partner with internal and external stakeholders.
• Manage client and partner interactions with tact, professionalism, and discretion.
• Facilitate smooth communication between the Managing Partner, Board Members, Partners, Practice Administrators, and staff.

Strategic & Operational Support:

• Assist the Managing Partner in monitoring progress on strategic initiatives, projects, and firmwide priorities.
• Support the preparation and coordination of presentations, reports, and documents for Board, client, and industry engagements.
• Conduct research and provide briefing notes to support decision-making.

Office & Workflow Management:

• Ensure efficient management of the Managing Partner’s office, including prioritising tasks and managing competing demands.
• Implement effective filing, information management, and record-keeping systems.
• Liaise with Practice Administrators, Operations, and other departments to ensure smooth workflow.

Fulfilling Other Responsibilities as Delegated or Assigned:

• Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the Firm.

Requirements
Educational Qualification:

• LLB, BL. Bachelor’s Degree in Legal Studies, Business Administration, or a related field.
• Certification in Legal Administration or Paralegal Studies is advantageous.

Skills / Knowledge Requirements:

• Minimum of 5 years of relevant experience in a similar role.
• Basic understanding of litigation procedures, court rules, and legal documentation.
• Bookkeeping and basic accounting knowledge
• Strong organizational and administrative skills to manage litigation files, schedules, and client communication.
• Excellent written and verbal communication skills for effective interaction with clients and legal professionals.
• Familiarity with legal software, court docketing systems, and Microsoft Office suite.
• Meticulous attention to detail in managing legal documents, court filings, and case deadlines.
• Client-focused mindset with the ability to provide exceptional service and support.
• Ability to work collaboratively with legal professionals and other administrative staff.
• Ability to adapt to changing priorities, deadlines, and litigation requirements.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online